Sample Request Form Letters

Date:

To:

Dear:

I am writing to request a copy of the school district policy and procedures relating to student discipline.

Please [email or send a copy by regular mail].

I am most interested in finding the part of the policy and procedure that talks about:

• classroom exclusions,
• in-school suspensions,
• short-term suspensions,
• long-term suspensions and expulsions,
• emergency expulsions
• appeal or grievance processes for classroom exclusions and other types of discipline,
• appeal of long-term suspensions or expulsions
• re-engagement meetings,
• petitions for readmissions,
• Other: 

My primary language is _____________ and I do not read English. Please send me a translated copy of the policy and procedure in my language.

Please call me with any questions.

Phone: 

Address:

Email:

Sincerely,

(Signature)

Date:

To:

Regarding Student: 

Dear Principal:

I have some concerns regarding the school’s recent discipline of my student, and I would like to schedule a conference as soon as possible.

Please call me to schedule the conference.

Please contact me at:

Phone:

Email:

Address:

Sincerely,

(Signature)

Date:

To:

Regarding Student: 

Dear:

I received the school’s notice of LONG TERM SUSPENSION / EXPULSION / EMERGENCY EXPULSION. 

I am requesting a hearing to appeal this discipline.  In order to prepare for the hearing, I request copies of the following documents as soon as possible:

• A list of all witnesses the school expects to call at the hearing
• Copies of all documents the school intends to present at the hearing, including witness statements, statements by my child, and statements by building officials;
• Copies of all records in my child’s disciplinary file, including referrals, notices of suspension, notices of expulsion, and any behavior intervention or accommodation plans.
• Copies of other education records, including: (for example: IEP, Section 504 plan, other).

Please contact me as soon as possible to confirm that you received this request for a hearing, and to inform me of the date, time and location for the hearing.

Please provide the requested documents as soon as reasonably possible. I hope to review them as soon as possible. I will expect to receive them no later than the end of the school day before the hearing.

Please contact me at:

Phone:

Email:

Address:

Unless this is an emergency expulsion, I understand that my child is entitled to remain in school during the hearing process.

Sincerely,

(Signature)

Date:

To:

Regarding Student:

Dear:

I am writing to request an appeal to the school board of the hearing officer’s decision to issue a LONG TERM SUSPENSION / EXPULSION / EMERGENCY EXPULSION against my son or daughter.

Attached is a copy of the hearing officer’s decision. Please contact me as soon as possible with information about when and how my appeal will be handled. Please call me as soon as possible if you have any questions regarding this notice of appeal.

Please contact me at:

Phone:

Email:

Address:

Sincerely,

(Signature)