10. Sample Letter: Confirming a Phone Conversation with School Staff
December 15, 2024
Ms. Jane Doe
Principal
ABC Elementary School
1234 5th Avenue
Anywhere, WA 00000
Identify the student. |
Re: John Smith, date of birth 12/28/15
Dear Ms. Doe:
State purpose of the letter. |
Thank you for speaking with me on the phone yesterday. I appreciate you taking the time to schedule a call about my son, John Smith. I am writing to confirm the things we talked about.
Describe what was discussed in the conversation. |
As we discussed, I am concerned that John is not receiving the individual help he needs to make progress in math. John’s Section 504 plan requires him to have one-on-one math tutoring twice a week. John says he has not seen his tutor, Ms. Anderson, for three weeks.
Describe agreements made. |
In our conversation, you agreed to check with Ms. Anderson and John’s classroom teacher, Mr. Parks, about whether John has been receiving individual help with math. You also agreed to call me by the end of this week to tell me what you found out.
Contact information. |
Thank you for your help in this matter. I look forward to speaking with you. You may contact me at (555) 555-5555.
Sincerely,
George Johnson
Parent